The Clyde Public Library Board of Trustees is committed to providing access to the Library’s meeting room as a free community resource whenever possible. To ensure fair and equitable use, the following guidelines have been established:

• Any group or organization that agrees to follow the Library’s policies may request to reserve the meeting room on a first-come, first-served basis during regular library hours. The Library’s programs and events, including those for staff and the public, take priority in room reservations.
• The Whirlpool Room at the Clyde Public Library is available for use by the community, primarily for educational, cultural, informational, and civic groups, and can accommodate up to 60 people.
• All meetings must be open to the public. To ensure fair access to the space, a group may request the meeting room no more than twice per month.
• Groups using the meeting room free of charge may not collect fees or require admission payments. If fees are collected, the organization or individual must pay a $30.00 rental fee in advance, except in cases where the room is used for student tutoring, which is always free.
• Groups or individuals using the meeting room are responsible for setting up and returning tables and chairs to their original arrangement.
• Library audiovisual equipment may be available for use but must be requested at the time of booking. It is not permitted for entertainment purposes. If training is needed to operate the equipment, it must be scheduled in advance, as staff assistance may not be available during the meeting.
• Posters, advertisements, decorations, or other materials may not be attached to the walls, ceiling, doors, or posts without prior library approval.
• The meeting room and kitchen area (if used) must be left clean, with all trash removed by the patrons. It is the responsibility of the users to dispose of their trash properly off site.
• No smoking, alcohol, or drug use is permitted in the meeting room or anywhere on Library property.
• Publicity of events is the responsibility of the sponsoring group, and decorations or materials require prior library approval. The event should be publicized to reflect the library as a site, but not a sponsor of the activity.
• The Clyde Public Library Board of Trustees reserves the right to limit the use of the meeting room at the discretion of the Library Director.
• The library board neither approves nor disapproves of the content, subjects, or viewpoints of individuals or groups using the meeting rooms.

By reserving the meeting room, all users agree to follow these guidelines and respect the shared community space.

Adopted by the Clyde Public Library Board of Trustees on July 12, 1993. Revised March 17, 2025.